POSITION SUMMARY:
This position will perform a variety
of diverse and complex business
functions; to provide clerical and technical assistance to department
leadership; to maintain a variety of records and files; to plan and organize
office activities; and to coordinate the flow of communications for the
department leadership; and to perform a variety of duties relative to assigned
area of responsibility.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Provides assistance
in the management of financial affairs, particularly those related to the
various grants for which HR has some or all responsibility, including, but not
limited to, the FIRST/TIF program, Teacher Evaluation (Bill & Melinda Gates
Foundation), Race to the Top (RTTT), Principal Pipeline (Wallace Foundation),
and Title II; Responsible for the
day-to-day financial operations of the grants and programs to which assigned;
Prepares purchase
requests, orders, travel-related documents, and other documents related to the
administration of the grants/programs;
Provides assistance in
preparing the budgets related to the various grants/programs and analyzing the
expenditures;
Works closely and
cooperatively with independent auditors to assure compliance with state and
national standard accounting procedures including conformance with GOFA and
GASB, as needed;
Recommends policies
and procedures to comply with and provide assistance in implementing the
independent auditor's recommendations, and all applicable laws and regulations;
Monitors the
financial portion of the grants/programs, in order to ensure that all program
managers and staff are ensuring appropriate spend-down of grant funds;
Prepares financial
and other reports required by leadership, and by request from the auditors and
grantors;
Works with
administrators and department heads regarding the proper implementation of
system policies in record keeping, budget development, and expenditures of
funds;
Helps in preparation
of State and Federal reports, tax reports and the necessary reporting for State
and Federal grants;
Performs special
duties and projects as requested by the Director of Human Capital Management or
Chief of Human Resources; and
Perform other duties
as assigned.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
At least two (2)
years of experience which must include the application of accounting principles
and practices; and/or supervision of staff; Considerable
knowledge of the principles, practices and techniques of business
administration, specifically including accounting, personnel management, and
planning with application in some or all of the following areas: institutional
administration, plant maintenance, food services, transportation, security, and
purchasing administration;
Demonstrated ability
to effectively supervise or direct a staff; administer a program involving
coordination of a wide variety of activities including accounting/financial
functions; analyze and prepare recommendations on a variety of activities;
Prepare written
reports and recommendations;
Ability to administer
automated student records systems;
Ability to work
effectively with all levels of school employees, students, parents and the
general public; and
Excellent oral and
written communications and human relations skills.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
Graduation from an
accredited four-year college or university with a major in Business
Administration or a related field which includes course work in the following
areas: principles of accounting; administration; supervision; institutional
administration; planning; personnel management; information systems; or purchasing
administration.
CERTIFICATION REQUIREMENTS:
None Required.
SUPERVISORY RESPONSIBILITIES:
No direct supervisory responsibilities.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.