POSITION SUMMARY:
Under the direction of the Director of Purchasing
and Supply, the Construction Procurement Supervisor shall
coordinate, manage, and execute activities related to acquisition of construction
and construction related services in support of the PGCPS Capital Program. The incumbent is responsible for management of procurement and contracting
activities including planning, developing, writing, issuing, advertising, and
coordinating solicitations and contracts. Leads the proposal evaluation and
vendor selection process, negotiates or participates in negotiations, tracks
and maintains all related documents and records, and ensures regulatory
compliance. The incumbent will ensure that contracts
are executed in a timely fashion, and that such contracts comply with PGCPS,
State of Maryland, and other applicable regulations and are in the best
interest of PGCPS.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Prepare/issue solicitations that utilize various procurement
methods that include Request for Proposals (RFPs), Request for Quotations
(RFQs) Invitations for Bids (IFBs), Task Orders, Cooperative Purchasing Agreements
and JOC procurements.
Evaluate vendor/subcontractor proposals to identify
vendors/subcontractors who meet project constraints of budget and schedule.
Supervise subordinate professional staff who performs related
administrative and procurement, and/or contracting activities.
Serves as the primary point of contact during the solicitation
process. Coordinates and/or participates in project site visits, as required.
Ensures the correct scope of work is being used during the solicitation
process by coordinating and collecting the requirements for the specific
construction project from Project Managers.
Prepare responses to Request for Information (RFIs) in
coordination with the Project Manager.
Process
contracts, purchase agreements and change orders.
Prepare,
review, and within bounds set by the Board of Education and the Superintendent, execute business
contracts for planning, design and construction services. Acquisition of
services is focused on, but not limited to, planning contracts, design
contracts, construction contracts, and furniture, fixtures and equipment
related to capital projects;
Analyze
contract specifications, bids and proposals to ensure terms, conditions and
provisions are legal and comply with PGCPS policy;
Draft, review, approve and negotiate diverse
variety of contracts, contract amendments and extensions;
Facilitate and consolidate multiple sources of
information into a comprehensive solicitation and resulting contract that
reflects stakeholder input;
Coordinate with other offices and other
stakeholders to develop contracting procedures and procurement manual,
including guidelines on preferred project delivery options.
Combine business and legal expertise to create
innovative customized contract solutions to meet business objectives, including
adapting or amending industry standard documents such as AIA documents to meet
PGCPS needs;
Serve as department lead on MBE compliance,
working with PGCPS’ primary MBE office.
Evaluate and interpret contract compliance and
advise the department on contractual rights and obligations, applying and
recommending best practices;
Provide guidance on contractual terms, policies
and procedures to organization, project managers and other staff, including
training on contracting practices, procedures, and ethics;
Advise organization on business terms and
conditions, including providing business risk analysis, and collaborate with the
department to create contractual solutions;
Perform contract risk analysis;
Participate in department projects; recommend,
contribute to and lead process improvement initiatives; and
Perform other duties as assigned.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Knowledge of contracting concepts and contract
acquisition law and regulations as related to planning, design, and
construction services;
Knowledge of AIA contracts, CMR, CMA and Task
Order contracting forms and methodologies;
Strong communication and negotiation skills;
Broad knowledge of legal principles and
procedures as they relate to contracts;
Strong analytic skills with ability to interpret
complex information and adapt, as
needed;
Proficiency in time management skills required
to manage and support diverse types of agreements and product areas, and
Experience with Microsoft Software: Word, Excel,
and Powerpoint;
Knowledge of construction contractors and
vendors is preferred;
Experience using one or more of the following Unifier, SAP, Oracle
or other ERP is preferred;
Familiarity with JOC purchasing methodology is preferred;
Experience with www.emarylandmarketplace.compreferred;
Knowledge of Maryland procurement law and state
construction procurement law is preferred;
Experienced in setting up of a Functional
Procurement Team/Department, establishing work-flows, operating procedures, and
establishing job descriptions for the team members is preferred.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
Bachelor's degree with at least five (5) years of contract
management and procurement experience along with five (5) or more years’ experience with large capital construction
contracts.
CERTIFICATION REQUIREMENTS:
None Required.
SUPERVISORY RESPONSIBILITIES:
Responsible for supervising approximately four staff members.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
Other
The
work is usually performed in an office setting although there are occasional
visits to contractors/construction sites and PGCPS schools to conduct
fact-finding, pre-award surveys, reviews, and negotiations.
ADDITIONAL INFORMATION:
None.