POSITION SUMMARY:
The
School Secretary I performs general office work in an elementary, middle or
high school. Employees in this class perform varied and moderately complex
clerical tasks in preparing correspondence, records and reports relating to
school activities. Work involves frequent and responsible contact with
students, parents and the school’s administrative and instructional staff.
Typing is an essential duty of employees whose positions are allocated to this
class. Positions in this class include second secretaries in elementary school
offices, and general office secretaries in secondary schools. In addition, work
may include assignments in support of other administrative and program
activities such as data entry, guidance and library. Work is performed under
the general supervision of the Principal, Vice Principal and School Secretary
II.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Serves
as a receptionist for school visitors, refers visitors to teachers or Principal
and delivers messages;
Distributes
incoming mail;
Processes
a variety of student and school administrative information and data using
remote terminals;
Personally
hears and handles routine complaints and minor problems;
Interviews
parents and pupils to secure information for enrollment purposes;
Contacts
parents regarding student absences or illness at school;
Administers
first aid to ill students;
Maintains
health records;
Assists
with student’s enrollments, transfers and withdrawals as required;
Collects
and compiles information for Principal’s reports;
Issues
books, office and school supplies, take inventories and fills requisition
supplies;
Prepares
daily pupil attendance reports and other related periodic and special reports
for local use and to fulfill County, State and Federal requirements;
Receives
and accounts for fees and other monies, makes up bank deposits, pays bills and
prepares simple financial reports;
Maintains
and/or assists in keeping ledgers and performs bookkeeping tasks according to
established procedures;
Maintains
student grade and permanent record files;
Processes
library book orders;
Issues
tardy passes and keep absentee and tardy records;
Trains
and supervises student assistants;
Orders
and oversees check-out and check-in of audiovisual materials;
Arranges
class field trips;
Composes
and types letters, forms and reports;
Cuts
stencils and duplicates materials;
Serves
as a switchboard or telephone operator for the school; and
Performs other general office and related duties
as assigned
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Some
knowledge of office terminology, procedures and equipment of business
arithmetic and English;
Some
knowledge of elementary bookkeeping;
Previous
experience in or ability to learn information processing and data entry from
remote terminals;
Ability
to maintain complex clerical records and prepare reports from such records;
Ability
to make minor decisions in accordance with regulations and established
policies;
Ability
to deal with parents and get along well with others;
Clerical
aptitude; interest in and understanding of children or young adults;
Ability
to type at the established rate of speed; and
Ability
to use sound judgment; tact and courtesy.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
High
school graduate with some experience in clerical work with business school
training highly desirable; or any equivalent combination of experience and
training, which provides the required knowledge, skills and abilities.
CERTIFICATION REQUIREMENTS:
None Required.
SUPERVISORY RESPONSIBILITIES:
No direct supervisory responsibilities.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.