POSITION SUMMARY:
The
School Secretary II performs responsible secretarial and clerical work in an
elementary, middle or high school. Employees in this class include the head
secretary in an elementary school and the most responsible secretarial position
in a middle or high school such as the head secretary in the main office or the secretary to the
Principal. Work may include assignments in support of other administrative
program activities such as data entry, guidance and library. Employees whose
positions are assigned to this class are expected to exercise considerable
initiative and mature judgment. Supervision may be exercised over subordinate
clerical personnel. The work is performed under the general supervision of a
Principal or Vice Principal.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Serves
as secretary to a Principal and relieves him of many administrative details as
assigned;
Screens
visitors entering the school building, ascertains the nature of their business
and directs them to the proper person or room;
Supervises
the work of subordinate clerical staff and student assistants;
Maintains
student attendance records and prepares related reports;
Processes
student enrollments, transfers and withdrawals;
Posts
employee time records and prepares payroll form;
Prepares
requisitions for supplies and equipment;
Maintains
inventories and keeps textbook records;
Compiles
and types a variety of records, reports, memoranda and teaching materials;
Operates
office machines in duplicating forms, memoranda and other materials;
Organizes
and maintains office files and records;
Coordinates
the requisitioning of films and materials;
Answers
requests for information requiring knowledge of general school practices,
policies and activities;
Processes
a variety of student and school administrative information and data using
remote terminals;
Administers
first aid to students and contacts parents regarding student absences or
illness at school;
Maintains
health records;
Secures
services of substitute teachers;
Opens
and screens mail;
Maintains
accounts of fees collected in the school;
Performs
bookkeeping duties, including handling monies and making financial reports; and
Performs
other general office and related duties as assigned.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Good
knowledge of office terminology, procedures and equipment and business
arithmetic and English;
Some
knowledge of elementary bookkeeping;
Some
knowledge of school office routines;
Ability
to follow oral and written directions;
Ability
to get along well with others;
Ability
to maintain complex clerical records and prepare reports from such records;
Ability
to make decisions in accordance with laws, ordinances, regulations and
established procedures where errors could easily result in additional costs to
the school;
Previous
experience in or ability to learn information processing and data entry from
remote terminals;
Ability
to plan and supervise the work of others; interest in, and understanding of
children;
Ability
to type at the established rate of speed; and
Ability
to use sound judgment; tact and courtesy; and must be in good physical
condition.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
High
school graduate with considerable progressively responsible experience in
clerical work, some of which shall have been at the level of School Secretary
I, with business school training highly desirable; or any equivalent
combination of experience and training which provides the required knowledge,
skills and abilities.
CERTIFICATION REQUIREMENTS:
None Required.
SUPERVISORY RESPONSIBILITIES:
No direct supervisory responsibilities.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.