POSITION SUMMARY:
The
Secretary I performs varied secretarial and clerical work of average
difficulty. Positions in this class involve secretarial and clerical work,
which requires independent action and judgment. Employees are expected to carry
out normal day-to-day operations and dispose of routine problems encountered
with a minimum amount of detailed supervision. Supervision may be exercised but
is not required. Stenographic skills may be required, as needed.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Types letters, memoranda, reports, forms, requisitions
and other materials frequently requiring the use of independent judgment;
Transcribes dictation from shorthand or stenotype notes,
and/or from dictating equipment or written copy;
Serves as receptionist, receives telephone calls and incoming
mail, answers inquiries concerning office activities and operations including
the preparation of routine correspondence for signature by a superior;
Prepares letters of request, transmittal and
acknowledgment on own initiative and from rough notes or instructions;
Keeps records of financial, statistical and other
information and prepares periodic reports from such records; extracts
information from files and records and prepares or assists in preparing special
reports;
May keep time and attendance records;
Opens and distributes mail; assembles files and other
materials to facilitate reply by superior; checks forms and other materials for
completeness and accuracy and follows up to correct discrepancies; establishes
and maintain files; maintains inventory of office supplies and replenishes
stock as appropriate;
Arranges for records and keep superior advised of
meetings and appointments; and
Performs other general office and related duties as
assigned.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Working
knowledge of modern office practices, procedures and equipment;
Good
knowledge of school system policies and procedures;
Good
knowledge of correct English usage, grammar, spelling, punctuation, and
vocabulary;
Ability
to perform routine and diversified clerical work involving independent
judgment;
Ability
to operate a computer with speed and accuracy;
Ability
to work effectively with constant interruptions and meet scheduled time lines;
Ability
to use business telephone techniques and etiquette;
Ability
to treat information, data, and records confidentially;
Ability
to type in accordance with current requirements;
Ability
to take shorthand if required; and
Ability to communicate effectively both orally
and in writing; and good interpersonal skills using tact, patience and
courtesy; and must be in good physical condition.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
High School graduate with progressively responsible
experience in office and general clerical work, or any equivalent combination
of applicable education, training and experience which provides the required
knowledge, skills and abilities necessary to perform effectively in the
position.
CERTIFICATION REQUIREMENTS:
None Required.
SUPERVISORY RESPONSIBILITIES:
No direct supervisory responsibilities.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.