POSITION SUMMARY:
Under the
direction of the Director of Purchasing and Supply Services, the Supervisor of
Data Analytics will analyze procurement information and data to organize and determine requirements
that improve effectiveness and efficiency. The incumbent of this position may
be required to stand-in for the Director, as needed. The incumbent will be
responsible for oversight of the procurement-related data processes and
procedures, including supervising assigned personnel. The Supervisor of Data Analytics
will also assist
the Purchasing Supervisors with ensuring compliance with Prince George's County
Board of Education policies and the State of Maryland's procurement related
statutes and regulations within the Code of Maryland
Regulations (COMAR) document.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Compiles complex and technical data regarding
cost analysis, contract usage and buying trends; reviews procurement transaction
reports and data to analyze the spending needs of Prince George’s County Public
Schools;
Manages data for annual contracts for a wide
variety of supplies, services, consultants and capital equipment, including
analysis, evaluations and approval of contractor change orders, and contract
amendments;
Makes recommendations based on analytics to
improve processes and serves as a catalyst for continuous process improvement;
Tracks and maintains accurate and timely
records in accordance with procurement processes and systems;
Manages the activities of procurement and
vendor contracting services for electronic processes to maintain efficient
operation of services, including the assignment of duties and evaluation of
personnel work performance;
Manages data analytics of the procurement
card program;
Performs departmental transactional
processing as it relates to purchase orders, invoices, purchasing card
transactions, and sourcing documentation;
Resolves discrepancies, maintains compliance
with operating procedures and identifies and elevates issues, when appropriate;
Assists in systems training for stakeholders,
including maintenance of catalog items; preparation of contract management
training sessions, developing training tools, and preparing training materials;
Ensures agreements are accurately entered in
the document management system;
Collaborates with Information Technology
Department and assists in the implementation and maintenance for Oracle iProcurement and other related
technical systems;
Researches market sources and vendors to
locate and ensure most cost effective and competitive pricing for the
purchase of supplies and services;
Develops and implements processes and procedures
to improve work flow for contract routing review and approval;
Manages a central repository of approved Prince
George’s County Public Schools contracts and backup contract documentation;
Develops enterprise-wide solutions via
complex sourcing process to include analysis of market trends and spend
analysis;
Assists staff by providing technical guidance
and direction; serves as public procurement advisor and technical expert to
management;
Carries out supervisory responsibilities
in accordance with organization’s policies and applicable laws which include
interviewing, interviewing, hiring, staff development, staff supervision,
complaint resolution and problem solving; and
Performs other duties as assigned.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Experience in providing leadership to a
mid-sized to large team and analyzing data to effectively improve efficiency;
Experience in reviewing procurement
transaction reports and data to analyze spending needs;
Strong analytical skills with the ability to
collect, organize, analyze and disseminate significant amounts of information
with attention to detail and accuracy;
Adept at queries, report writing and
presenting findings;
Organized in managing multiple tasks, data
programs and data flows;
Knowledge of quantitative analysis techniques
applicable to procurement functions;
Possess strong computer skills including
Microsoft Office Suites; Oracle and other applications; Computer proficiency
with primary emphasis on office organizational tools (Intranet/Live
Link/Internet; E-mail, task tracking, and calendar functions), spreadsheets,
software application databases;
Knowledge of statistics and experience using
statistical packages for analyzing datasets (Excel, SPSS, SAS etc.)
Ability to establish relationships,
negotiate, and resolve issues quickly, including bringing teams together to
achieve targets and goals;
Skilled at preparing reports, correspondence,
presentation material and Board of Education reports;
Ability to exercise independent judgement and
discretion in dealing with confidential matters;
Experience in supporting Disadvantage Business
Program;
Experience and knowledge of state laws and
local regulations relating to the procurement of supplies and services;
Experience in budgeting, forecasting and
planning; and
Possesses a high sense of integrity and
professional ethics.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
Bachelor's degree from an accredited college or university in the field
of contract management, business administration, technology administration, information
management or a closely related field required; Master’s degree preferred. A minimum of (5) five years of procurement
experience, with some supervisory experience required.
CERTIFICATION REQUIREMENTS:
Certified Professional Public Buyer (CPPB) or Certified Public
Procurement Officer (CPPO) preferred.
SUPERVISORY RESPONSIBILITIES:
Supervises and provides
guidance to assigned personnel.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.