POSITION SUMMARY:
Under the direction of the Director of Payroll Services, the
Supervisor of Pay and Leave Services is responsible for the planning,
organizing and supervision of all pay and leave functions to ensure the
accuracy and timeliness of all payroll services. The incumbent of this position is responsible
for the day-to-day management, distribution of workload and oversight of
processing system-wide payroll, transaction and costing analysis and reconciliation,
leave management, financial management and compliance reporting. The Supervisor of Pay and Leave Services
employs a thorough knowledge of Administrative Procedures, Board Policies,
negotiated agreements, and federal, state and local laws to ensure compliance.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Develops,
manages and oversees the district’s absence management program and related
processes and procedures;
Partners
with third party administrator and the legal and employee relations teams on
matters related to leaves of absences, including but not limited to, Family and
Medical Leave Act (FMLA), leaves of absences, Sick Leave Bank and other
extended leaves of absence;
Leads and
oversees all payroll procedures ensuring compliance with applicable laws and
payroll tax obligations;
Compiles,
organizes, interprets and presents data and information related to pay and
leave processing, such as payroll expenditures, extended leaves of absence, pay
types and time and attendance reporting;
Oversees
and monitors configuration and maintenance of all payroll and leave systems and
their integration with other systems (i.e., human resources information
systems, budgeting tools and modules); serves as the system administrator for
all payroll and leave applications;
Serves as
the lead in developing and revising operational policies, procedures and
practices related to payroll and retirement processing and leave management;
Reviews,
researches and responds to information and data requests, including but not
limited to, requests from auditors, general counsel and executive leadership;
Coordinates
departmental workflow, provides guidance and direction, and ensures adherence
to processing timelines and project deadlines;
Researches,
analyzes and evaluates new service delivery methods and techniques;
Oversees,
verifies and audits payroll and leave processes ensuring that the school system
complies with all regulations and laws;
Advises
the Director and executive leadership of payroll and leave related matters as
appropriate;
Provides
training and support to team members; reviews the work of assigned personnel as
appropriate;
Evaluates
assigned personnel in alignment with guidelines and procedures;
Assists
the Director in the interviewing and hiring of department personnel;
Serves in
the absence of the Director, communicating department directives and serving as
a liaison to the school system and other agencies; and
Performs
other duties as assigned.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Knowledge
of business principles, procedures and practices of pay and leave
administration, including time reporting, payroll processing, deduction control,
records maintenance and payroll accounting;
Through
knowledge of payroll and leave related federal, state and local laws and
regulations;
Knowledge
of information management systems and their application to payroll operations;
Ability
to review, examine, analyze, and interpret payroll and accounting documents and
records;
Ability
to analyze issues, shift priorities and cope with ambiguity in a fast-paced
environment;
Ability
to recognize, initiate and implement system changes;
Strong
leadership and supervisory skills; ability to plan and supervise the work of
others;
Ability
to complete complex arithmetical computations;
Ability
to maintain confidentiality;
Ability
to establish and maintain effective working relationships with school system
officials and employees; and
Ability
to communicate and present effectively both orally and in writing; ability to
prepare concise administrative and financial reports.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
Bachelor’s degree from an accredited college or university
in accounting, finance, business administration, information technology or a
closely related field required; Master’s degree preferred. A minimum of five (5) years of progressively
responsible experience in a high volume payroll and/or human resources environment
required. Previous experience
implementing pay and leave processes in an educational setting preferred.
CERTIFICATION REQUIREMENTS:
Certified Payroll Professional (CPP) preferred.
SUPERVISORY RESPONSIBILITIES:
Provides guidance and supervision to assigned personnel.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.