POSITION SUMMARY:
Performs
highly responsible duties and supervisory work and will be responsible for the
overall function of assigned locations, or oversee various personnel
programs. Special assignments are also
received through conferences, written instructions/requests from the
Director. Work is reviewed on the basis
of results obtained and through frequent conferences with the Director.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Supervising
the operation and workflow of an office or program shifting staff members, as
needed, within the office to meet the objectives of the work plan and to ensure
that deadlines are met;
Planning,
organizing and developing standardization and evaluating organizational efforts
and procedures to ensure strategic utilization of contracting goals and
objectives;
Supervising
office staff members by providing directions, guidelines and assigning work
appropriately;
Monitoring
assignments for quality, efficiencies, timeliness and tracks ongoing management
analysis metrics to determine if goals are being met and/or initiation of
remedial actions are necessary;
Carrying
out supervisory responsibilities in accordance with organization’s policies and
applicable laws which include interviewing, hiring, staff development, staff
supervision, compliant resolution and problem solving;
Coordinating
with the Director and other staff members as needed; and
Overseeing
and supervising a staff of specialist, assistants and clerks.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Ability to
establish and maintain effective working relationships with the general public,
co-workers, elected and appointed officials and members of diverse cultural and
linguistic backgrounds;
Knowledge of
methods and techniques for fact-finding, analysis and resolution of complex
contract issues, and the ability to develop concrete action plans for
resolution;
Ability to
communicate effectively, both orally and in writing, clearly concisely and with
technical accuracy; and
Computer
proficiency with primary emphasis on office organizational tools
(Intranet/Internet; E-mail, task tracking, and calendar functions),
spreadsheets, databases, and word processing (Microsoft Office product suite)
and the Oracle database system is highly preferred.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
Bachelor’s
degree required from an accredited college or university in Business
Administration, Organizational Management, or a related field; minimum of (5)
five years demonstrated supervisory experience; or any equivalent combination
of experience and training which provides the required knowledge, skills and
abilities.
CERTIFICATION REQUIREMENTS:
None Required.
SUPERVISORY RESPONSIBILITIES:
Oversees
and provides guidance and direction to department staff members.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.