POSITION SUMMARY:
Under
general supervision performs data entry regarding vendors who provide goods and
services to the school system. Work in this class involves the performance of
tasks related to the payment of vendors as well as maintaining an up-to-date
data base of all vendors who provide goods and/or services to the school
system. The supervisor provided specific instructions only for nonrecurring
work assignments, deviations from normal or prior approved procedures, and new
or revised procedures.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Enters vendors name, address, Federal ID numbers and/or
social security numbers into database;
Maintains required files and records related to all
vendors input into database;
Routes the supporting forms to all offices involved in
the process of vendor payment;
Contacts vendors via telephone to assure that only
legitimate businesses are being paid by the school system;
Issues form letter correspondence when required to
vendors to verify their legitimacy;
Operates office machines and equipment incidental to
clerical and typing assignments; and
Performs additional duties as required.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Good
knowledge of Purchasing Office methods and procedures;
Good
knowledge of the various methods and equipment used in recording, fiscal,
statistical, and various other data in or on various data processing recording
media;
Ability
to read printed words and numbers accurately and rapidly;
Skill
in the rapid and accurate operation of keypunch recording and verifying
equipment;
Good
knowledge of general clerical and office procedures and practices;
Ability
to follow oral and written directions;
Ability
to memorize and work from complex coding and tabulating procedures; and
Skill in the use of a typewriter.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
Graduation from high school and some experience in the
operation of data entry devices and equipment; or any equivalent combination of
experience and training which provides the required knowledge, skills and
abilities.
CERTIFICATION REQUIREMENTS:
None Required.
SUPERVISORY RESPONSIBILITIES:
No direct supervisory responsibilities.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.