POSITION: Data Entry Clerk – Special Education Early Childhood
ORGANIZATION / LOCATION: Special Education – Early Childhood
REPORTS TO: Supervisor
REVISION / REVIEW DATE:
JOB CODE:43
UNION: Local2250
CLASSIFICATION:
GRADE: 11
POSITION SUMMARY: Under general supervision, performs clerical work involving the data entry. Ensures accuracy of all data entered. The incumbent may be required to maintain associated records and reports. Work is performed under the direction of a supervisor who plans and assigns work. Work is reviewed for accuracy. After familiarization with the procedures, methods and reports used in the department, employees in this class are expected to exercise some judgment to maintaining the routine flow of work.
DUTIES AND RESPONSIBILITIES Receives, reviews and enters data and source documents into
department database; Prepares and sorts source documents, and identifies and interprets
data to be entered; Contacts providers of source documents to resolve questions,
inconsistencies or missing data; Data entry of confidential information using the system software; Enters alphabetic, numeric, or symbolic data from source documents
into computer following format displayed on screen, and enters necessary codes; Compares data entered with source documents, or reenters data in
verification format; Reviews and makes necessary corrections to information entered; Compiles, sorts, and verifies accuracy of data to be entered; Assists in establishing and
maintaining an effective and efficient records management system; Contributes to a team effort and accomplishes related results, as
required; Performs general clerical duties
such as filing, answering phones, etc.; Works on special initiatives that will require travel; and Perform other duties as assigned.
QUALIFICATIONS Two or more years of experience
in data entry responsibilities; Good knowledge of general clerical and office
procedures and practices; Ability to follow oral and written
directions; Ability to use non-keyboard forms of data
entry, such as scanners and electronically transmitted files; Ability to interpret work-related materials
and written information; Ability to identify problems and review
information; Ability to follow guidelines and manipulate
data in a certain order; Good knowledge of computer hardware and
software; Strong typing skills; and Superior computer knowledge
including proficiency in Microsoft Excel is required as well.
EDUCATION and/or EXPERIENCE REQUIREMENTS: Graduation from high school or technical school and some experience in the operation of data entry; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
CERTIFICATION REQUIREMENTS: None Required.
SUPERVISORY RESPONSIBILITIES: No direct supervisory responsibilities.
PHYSICAL DEMANDS: The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT: Normal
ADDITIONAL INFORMATION: None.
Prince George’s County Public Schools • www.pgcps.org • 14201 School Lane, Upper Marlboro, MD 20772