POSITION: School Activity Fund (SAF) Support Specialist

ORGANIZATION / LOCATION: Accounting and Financial Reporting

REPORTS TO: Assistant Controller

REVISION / REVIEW DATE: April 13, 2015

JOB CODE:45

UNION: Local2250

CLASSIFICATION:

GRADE: 21

POSITION SUMMARY:  Under the direction of the Assistant Controller, the School Accounting Fund (SAF) Support Specialist serves as the point person for SchoolFunds Online (SFO accounting system) in place in PGCPS schools and related locations.  The SAF Support Specialist provides training and Help Desk support for the software, ensures monthly reporting by schools is timely and accurate, and follows up on corrective action plans of schools as a result of internal audits. Technical assistance to school accounting secretaries, principals, accountants and other SFO users is required.  Employees in this class are given general instructions on assignments and expected to bring jobs to conclusion with minimal supervision.    

DUTIES AND RESPONSIBILITIES

Participates in implementing SchoolFunds Online at PGCPS schools and institutions;

Responds to Help Desk requests related to use of SFO;

Develops and documents Help Desk problem resolution procedures and validates software problems reported by users;

Conducts SFO training for personnel, including, bookkeepers and principals, as well as refresher training as required on site at schools or during group seminars;

Assists in periodic updating the School Accounting Manual and the SFO User Manual, as needed;

Works to fill in gaps at schools during temporary absences of school accounting secretaries; 

Serves on interview panels for school accounting secretary and temporary bookkeeper positions, as required;

Reviews and validates audit plans;

Conducts follow-up meetings, as necessary, with principals, bookkeepers and other involved staff, concerning audit supplied corrective action plans pertaining to their location;

Performs critical problem resolution while providing rapid response capability and related work as required; and

QUALIFICATIONS

Participates in implementing SchoolFunds Online at PGCPS schools and institutions;

Responds to Help Desk requests related to use of SFO;

Develops and documents Help Desk problem resolution procedures and validates software problems reported by users;

Conducts SFO training for personnel, including, bookkeepers and principals, as well as refresher training as required on site at schools or during group seminars;

Assists in periodic updating the School Accounting Manual and the SFO User Manual, as needed;

Works to fill in gaps at schools during temporary absences of school accounting secretaries; 

Serves on interview panels for school accounting secretary and temporary bookkeeper positions, as required;

Reviews and validates audit plans;

Conducts follow-up meetings, as necessary, with principals, bookkeepers and other involved staff, concerning audit supplied corrective action plans pertaining to their location;

Performs critical problem resolution while providing rapid response capability and related work as required; and

EDUCATION and/or EXPERIENCE REQUIREMENTS:   Associate’s Degree from a regionally accredited college with major coursework in accounting, business administration or a related field and four (4) years of reasonable experience in bookkeeping and student activity fund accounting, or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.   

CERTIFICATION REQUIREMENTS: None Required.

SUPERVISORY RESPONSIBILITIES: No direct supervisory responsibilities.

PHYSICAL DEMANDS: The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.

WORKING ENVIRONMENT: Normal

ADDITIONAL INFORMATION: None.

Prince George’s County Public Schools • www.pgcps.org • 14201 School Lane, Upper Marlboro, MD 20772